Privacy Policy
Last updated: August 2026
This is the Privacy Policy of Glasgow Building Preservation Trust (GBPT), the organisation that delivers the Glasgow Doors Open Days Festival.Throughout this policy, "we", "our" and "us" refer to Glasgow Building Preservation Trust.
Glasgow Building Preservation Trust is a company registered in Scotland (Company No. SC132930) and a registered charity (Scottish Charity No. SC012937).
This Privacy Policy explains how we collect, use, store and protect your personal information when you use the Glasgow Doors Open Days Festival website.
Our role in your privacy
This website is operated by Glasgow Building Preservation Trust (GBPT) on behalf of Glasgow Doors Open Days Festival. This Privacy Policy explains:
We are committed to protecting your privacy and handling your personal information responsibly and transparently.
- who we are;
- what personal information we collect;
- how and why we collect, use and store it;
- who we may share it with;
- how long we keep it;
- your rights in relation to your personal information; and
- how to contact us if you have any questions or wish to exercise your rights.
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.
Who we are
Glasgow Building Preservation Trust ("GBPT") is an independent charity that delivers Glasgow Doors Open Days Festival.
GBPT is the data controller responsible for the personal information collected through this website.
If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the details provided at the end of this page.
The personal information we collect and use
The personal information we collect depends on how you interact with our website and services.
We may collect personal information when you:
- contact us by email, telephone or through a website form;
- subscribe to our newsletter;
- submit an event, venue or festival listing;
- enquire about participating in the festival;
- volunteer, sponsor or partner with us; or
- otherwise communicate with us.
This information may include:
- your name;
- email address;
- telephone number;
- organisation or venue name;
- details relating to your enquiry or event submission; and
- any other information you choose to provide.
We also collect limited technical information when you visit our website, such as your IP address, browser type, device information and website usage data through cookies and analytics, where you have provided consent.
How we use your personal information
We use the personal information we collect to:
- respond to your enquiries and requests;
- manage festival event and venue submissions;
- administer participation in Glasgow Doors Open Days Festival;
- provide information about the festival and our activities;
- send newsletters and updates where you have chosen to receive them;
- improve our website, services and visitor experience;
- understand how visitors use our website through analytics, where consent has been provided;
- maintain the security and operation of our website; and
- comply with our legal and regulatory obligations.
We will only use your personal information for the purposes for which it was collected, unless we are required or permitted to use it for another compatible purpose under applicable data protection law.
Marketing
We would like to keep you informed about Glasgow Doors Open Days Festival, related events, news and other activities that may be of interest to you.If you subscribe to our newsletter or choose to receive updates from us, we will use your contact details to send you these communications.
We use Mailchimp to manage our email newsletters. If you subscribe, your personal information will be processed by Mailchimp on our behalf in accordance with its Privacy Policy.You can withdraw your consent or unsubscribe from our marketing communications at any time by clicking the unsubscribe link included in our emails or by contacting us using the details at the end of this page.
Required personal information
No personal information is required to browse this website.
However, if you choose to contact us, subscribe to our newsletter, submit an event or venue, or use one of our online forms, we may ask you to provide information such as your:
- name;
- email address;
- telephone number;
- organisation or venue name (where applicable); and
- any other information needed to respond to your enquiry or process your request.
Where information is required, we will make this clear at the point it is collected. If you choose not to provide the requested information, we may be unable to respond to your enquiry or provide the relevant service.
How long your personal info will be kept
We will only keep your personal information for as long as it is reasonably necessary for the purpose for which it was collected, including to meet any legal, regulatory, accounting or reporting requirements.
The length of time we retain personal information depends on the nature of the information and the reason it was collected. For example:
- enquiries and correspondence will be retained only for as long as necessary to respond to and manage your enquiry;
- newsletter subscription details will be retained until you unsubscribe or ask us to remove your details;
- festival submissions and related records may be retained for administrative and historical purposes where appropriate; and
- financial or contractual records will be retained for the period required by law.
When personal information is no longer required, it will be securely deleted or anonymised.
Reasons we can collect and use your personal information
We must have a lawful basis for collecting and using your personal information. Depending on how you interact with us, we may rely on one or more of the following lawful bases:
Consent
Where you have given us your consent, for example when you subscribe to our newsletter or choose to receive marketing communications. You can withdraw your consent at any time.
Contract
Where processing your personal information is necessary to fulfil a request you have made or to administer your participation in Glasgow Doors Open Days Festival.
Legitimate interests
Where it is necessary for our legitimate interests and those interests are not overridden by your rights and freedoms. This may include:
- responding to enquiries;
- administering the festival and its events;
- improving our website and visitor experience;
- analysing website performance through analytics (where consent has been given);
- maintaining the security and operation of our website; and
- communicating with participants, venues, partners and supporters about festival-related activities.
Legal obligation
Where we are required to process your personal information to comply with a legal or regulatory obligation.
Keeping your information secure
We take the security of your personal information seriously and have appropriate technical and organisational measures in place to protect it against unauthorised access, loss, misuse, alteration or disclosure.
These measures include:
- secure website hosting and systems;
- controlled access to personal information;
- secure storage of data;
- regular software and security updates; and
- procedures for responding to suspected data security incidents.
While we take reasonable steps to protect the information we hold, no method of transmitting information over the internet or storing it electronically can be guaranteed to be completely secure.
If we become aware of a personal data breach that is likely to result in a risk to your rights and freedoms, we will respond in accordance with our legal obligations.
Sharing your personal information
We will only share your personal information where it is necessary to provide our services, operate the website, comply with legal obligations, or where you have given your consent.
We may share your information with trusted third-party service providers who help us deliver and maintain the website and related services. These may include:
- Webflow – website hosting and content management;
- Mailchimp – managing newsletter subscriptions and email communications;
- Google – providing website analytics and interactive maps; and
- Eventbrite – facilitating bookings for participating events where Eventbrite is used.
These organisations process personal information in accordance with their own privacy policies and are required to protect your information appropriately.
We may also disclose personal information where required to comply with a legal obligation, court order, or to protect our legal rights.
We do not sell, rent or trade your personal information to third parties for marketing purposes.
What rights do you have?
Under UK data protection law, you have a number of rights in relation to your personal information. These include the right to:
- be informed about how your personal information is used;
- request access to the personal information we hold about you;
- request that inaccurate or incomplete information is corrected;
- request the deletion of your personal information in certain circumstances;
- request that we restrict the way we process your personal information;
- object to the processing of your personal information in certain circumstances, including for direct marketing;
- request a copy of certain personal information in a commonly used electronic format where applicable; and
- withdraw your consent at any time where we rely on your consent to process your personal information.
If you wish to exercise any of these rights, please contact us using the details at the end of this page.
To help us process your request, please provide:
- enough information to identify you;
- details of the information or request you are contacting us about; and
- proof of your identity if we reasonably require it before responding.
We will respond to your request in accordance with the timescales set out under applicable data protection law.
If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). Further information is available at www.ico.org.uk.
Changes to this privacy policy
This Privacy Policy was last updated in August 2026.
We may update this Privacy Policy from time to time to reflect changes to our website, services, legal obligations or the way we process personal information.
Any changes will be published on this page and the Last updated date at the top of this policy will be revised accordingly.
We encourage you to review this Privacy Policy periodically to ensure you remain informed about how we collect, use and protect your personal information.
Contact Us
If you have any questions about this Privacy Policy or how we collect, use or protect your personal information, please contact us:
Glasgow Building Preservation Trust
Wellpark Enterprise Centre
120 Sydney Street
Glasgow
G31 1JF
Email: doorsopenday@gbpt.org
Telephone: 0141 554 4411
If you wish to exercise any of your data protection rights or have a concern about how your personal information has been handled, we will do our best to resolve the matter promptly.
If you remain dissatisfied, you have the right to make a complaint to the Information Commissioner's Office (ICO). Further information is available at www.ico.org.uk.